You can open the Unauthorized Overtime Warning Letter Template in multiple formats, including PDF, Word, and Google Docs.
Unauthorized Overtime Warning Letter Template Printable | Editable FormSample
Examples
[Employer’s Name]
[Employer’s Position]
[Company Name]
[Company Address]
[Employer’s Email]
[Employer’s Phone]
[Employee’s Name]
[Employee’s Position]
[Employee’s ID]
[Employee’s Address]
[Date]
Unauthorized Overtime Warning
This letter serves as a formal warning regarding the unauthorized overtime hours you have worked during the period of [Specify Period].
It has come to our attention that you have worked [Number of Hours] hours of overtime without prior approval from your supervisor, which is against our company policy regarding overtime. The specific instances occurred on the following dates: [List Dates].
As stated in our employee handbook, all overtime must be authorized by your department supervisor prior to being worked. Failure to adhere to this policy can lead to disciplinary actions, including this warning.
You are required to discuss this matter with your supervisor by [Specify Date] to explain the circumstances surrounding the unauthorized overtime. Failure to respond or repeated violations may result in further disciplinary action, up to and including termination of employment.
We value your contributions to our team and encourage you to follow the proper channels for overtime approval moving forward. Please treat this matter with the seriousness it deserves.
[Signature of Employer]
[Employer’s Name]
[Employer’s Position]
[Company’s HR Department]
[Company Name]
[Company Address]
[HR Email]
[HR Phone]
[Employee’s Name]
[Employee’s Position]
[Employee’s ID]
[Employee’s Address]
[Date]
Warning Letter for Unauthorized Overtime
We are writing to inform you of concerning instances of unauthorized overtime that have been recorded in your time sheets for the week(s) of [Specify Weeks].
During the above-mentioned period, it was noted that you recorded [Number of Hours] hours of overtime on the following dates: [List Dates]. This overtime was not pre-approved as per our company policy.
Our company policy explicitly requires that all overtime must be sanctioned by a supervisor prior to being worked. Violations of this policy will be documented and can result in disciplinary action.
We request that you meet with [Supervisor’s Name] no later than [Specify Date] to discuss this matter. Please be prepared to provide any documentation or justification for the unauthorized overtime hours you have submitted.
We appreciate your hard work and dedication to your role; however, compliance with overtime policies is crucial for operational efficiency. Continued unauthorized overtime will not be tolerated.
Sincerely,
[Signature of HR Manager]
[HR Manager’s Name]
[Position]
Format
Please complete the form below to create the Unauthorized Overtime Warning Letter Template. All fields must be filled out fully to ensure effective communication of the warning. We provide examples to guide you through each step. Unauthorized Overtime Warning Letter Template 1. Employee Information 2. Employer Information 3. Warning Details 4. Description of Incident 5. Company Policies Violation 6. Previous Discussions 7. Required Actions 8. Potential Consequences 9. Employee Response 10. Acknowledgment of Receipt 11. Signatures
PDF
WORD
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Unauthorized Overtime Warning Letter Template Printable | Editable FormPrintable
